What happens if I register late?

You can be fined up to 200,000 yen for registering more than 14 days after moving, though first-time minor delays are usually just met with a warning.

Do I need to re-register if I move within the same city?

Yes, you must update your address registration within 14 days of any move, even within the same municipality. The process is the same.

Can I register if my apartment isn't in my name?

Yes, but you need written permission from the lease holder confirming you live there. Sharehouse companies usually provide this documentation automatically.

What if the office doesn't speak English?

Download a translation app or bring a Japanese-speaking friend. Major city offices in Tokyo, Osaka, and Kyoto often have English-speaking staff, but smaller cities may not.

How to Register Your Residence in Japan as an Expat

You must register your address at the local city/ward office (shiyakusho or kuyakusho) within 14 days of moving to Japan or changing addresses. Bring your residence card, passport, and lease agreement. The process takes 10-15 minutes and costs nothing.

Locate your local city/ward office. Find the municipal office (shiyakusho for cities, kuyakusho for Tokyo wards) that covers your address. Google Maps will show you the nearest one. Most offices are open Monday-Friday 8:30am-5:00pm, some have Saturday morning hours.
Gather required documents. Bring your residence card (zairyu card), passport, and rental contract or lease agreement. If someone else signed your lease, bring a letter from them confirming you live there. Some offices accept utility bills as address proof.
Fill out the residence notification form. Ask for the 'jyuminhyo todokede' form at the reception desk. Fill in your name, address, move-in date, and previous address. Forms are usually available in English at major city offices.
Submit your application. Take your completed form and documents to the designated counter (often labeled 'foreign residents' or 'gaikokujin'). Staff will check your documents and process your registration. This takes 5-10 minutes.
Receive your certificate. You'll get a residence certificate (jyuminhyo) as proof of registration. Keep this document - you'll need it for opening bank accounts, getting a phone contract, and other services in Japan.

What happens if I register late?: You can be fined up to 200,000 yen for registering more than 14 days after moving, though first-time minor delays are usually just met with a warning.
Do I need to re-register if I move within the same city?: Yes, you must update your address registration within 14 days of any move, even within the same municipality. The process is the same.
Can I register if my apartment isn't in my name?: Yes, but you need written permission from the lease holder confirming you live there. Sharehouse companies usually provide this documentation automatically.
What if the office doesn't speak English?: Download a translation app or bring a Japanese-speaking friend. Major city offices in Tokyo, Osaka, and Kyoto often have English-speaking staff, but smaller cities may not.