Should I shake hands or bow?

A slight bow is the safest and most respectful standard. Many Japanese executives are accustomed to Western habits and may offer a hand; if they do, accept the handshake but keep it light and follow it with a small bow.

How do I handle the end of a meeting?

The host will usually signal the end of the meeting. Don't rush to gather your things. Wait for them to stand, then stand, collect your cards carefully, and follow them to the door.

Japanese Business Meeting Etiquette: A Practical Guide

Successfully navigating a Japanese business meeting requires mastering the ritual of the business card exchange (meishi) and understanding the strict hierarchy of seating arrangements. Your primary goal is to show respect, maintain silence during deliberation, and never initiate physical contact like handshakes.

Prepare your business cards (meishi). Print cards with English on one side and Japanese on the other. Always carry them in a clean, professional case. Never put a loose card in your pocket or wallet; it is considered disrespectful.
The formal exchange. Present your card with two hands, text facing the recipient so they can read it. When receiving a card, accept it with two hands, study it for several seconds, and place it on the table in front of you for the duration of the meeting. Never write on it or shove it into a notebook.
Respect the seating hierarchy. The 'kamiza' (seat of honor) is the seat furthest from the door. As a guest, wait to be guided to your seat by your host. Do not sit until they indicate where you should go.
Mind your posture and silence. Sit upright with feet flat on the floor. Do not cross your legs or fidget. Periods of silence are common and are used for processing information; do not rush to fill them with nervous chatter.
The closing bow. Meetings usually conclude with a formal bow. A 30-degree tilt from the waist is standard for professional settings. Keep your back straight and hands at your sides (men) or clasped in front (women).

Should I shake hands or bow?: A slight bow is the safest and most respectful standard. Many Japanese executives are accustomed to Western habits and may offer a hand; if they do, accept the handshake but keep it light and follow it with a small bow.
How do I handle the end of a meeting?: The host will usually signal the end of the meeting. Don't rush to gather your things. Wait for them to stand, then stand, collect your cards carefully, and follow them to the door.