Should I bow at the start of a meeting?

A slight, respectful nod or a modest bow is appreciated. Do not attempt a deep bow unless you are fully comfortable with the etiquette; a polite, sincere nod is perfectly acceptable for foreign visitors.

Can I push for a decision during the meeting?

Rarely. In Japan, meetings are often for information sharing and relationship building. Expect to follow up in writing to confirm the next steps rather than demanding a 'yes' or 'no' on the spot.

Navigating Business Etiquette in Japanese Meetings

To succeed in a Japanese business meeting, prioritize hierarchy, silence, and precise preparation. Always present business cards with two hands and follow the lead of the most senior person in the room.

Master the business card (meishi) exchange. Carry your cards in a dedicated case, never loose in a pocket. Present your card with both hands, text facing the recipient, and receive theirs with both hands. Study their card for a few seconds, then place it on the table in front of you for the duration of the meeting.
Respect the seating hierarchy. Wait to be shown your seat. The seat furthest from the door, known as the 'kamiza' (top seat), is reserved for the most senior person. As a guest, you will likely be directed to a specific spot; do not sit until prompted.
Use silence as a tool. Silence is often used in Japanese culture to process information. If there is a pause, do not rush to fill it with chatter. Wait for the other party to break the silence.
Dress formally and conservatively. Assume a dark suit, white shirt, and conservative tie. Grooming must be immaculate. Japanese business culture values appearance as a direct reflection of respect for the partner.
Master the 'Hanko' and document expectation. Bring plenty of printed materials. If a document requires approval, expect it to take time. 'Nemawashi'—the process of gaining consensus behind the scenes before the formal meeting—is how major decisions are actually made.

Should I bow at the start of a meeting?: A slight, respectful nod or a modest bow is appreciated. Do not attempt a deep bow unless you are fully comfortable with the etiquette; a polite, sincere nod is perfectly acceptable for foreign visitors.
Can I push for a decision during the meeting?: Rarely. In Japan, meetings are often for information sharing and relationship building. Expect to follow up in writing to confirm the next steps rather than demanding a 'yes' or 'no' on the spot.