How to Exchange Business Cards (Meishi) in Japan

Exchange business cards using both hands, ensuring the text faces the recipient so they can read it immediately. Always present your card first if you are of a lower rank, and treat the card you receive with extreme respect by placing it on the table in front of you during a meeting.

1. Prepare your cards. Keep your cards in a clean, professional case—never loose in your pocket or wallet. Have your cards ready to go before the meeting starts.
2. The presentation. Hold the card with both hands at the top corners. Ensure the Japanese side (if applicable) is facing up and toward the recipient. Bow slightly while saying your name and company.
3. The reception. Receive the other person's card with both hands. Take a moment to read it carefully and acknowledge the information. Never write on their card or fold it.
4. Meeting placement. Place the cards you have received on the table in front of you, organized by where the people are sitting. Do not put them away until the meeting concludes.

Should I have my cards printed in Japanese?

Yes. It is highly recommended to have one side of your card translated into Japanese. It shows respect and makes it much easier for your counterpart to read.

What if I forget my card case?

Apologize sincerely, explain you have run out, and offer to follow up via email immediately. It is considered a significant faux pas, so double-check your bag twice.

Can I put the card in my pocket?

Never. It is seen as disrespectful to the person. Keep it in your card case or on the table until the meeting is over.