Is it better to stay near Tokyo Station or Shinjuku?

Shinjuku for broader access to all business districts via multiple train lines. Tokyo Station only if most meetings are in Marunouchi financial district.

How much time should I allow between meetings?

45-60 minutes if changing districts, 30 minutes within the same area. Tokyo trains are punctual but stations are huge and transfers take time.

Do I need cash for business in Tokyo?

Yes. Many taxis, small restaurants, and some business venues still prefer cash. Withdraw from 7-Eleven ATMs which accept foreign cards reliably.

When should I schedule meetings?

9 AM to 6 PM on weekdays. Avoid late Friday afternoons. Consider dinner meetings for relationship building but confirm this fits your contacts' preferences.

How to Plan Efficient Business Travel to Tokyo

Plan Tokyo business travel by booking flights 3-4 weeks ahead, staying in Shibuya/Shinjuku for central access, and using JR Pass for meetings across the city. Schedule meetings between 9 AM and 6 PM, allow buffer time for transit, and book accommodations near major train stations.

Book flights and accommodation early. Book flights 3-4 weeks ahead for better prices. Choose hotels in Shibuya, Shinjuku, or Marunouchi for easy access to business districts. Book business hotels like Hotel Gracery or Remm for reliable wifi and meeting spaces.
Plan your meeting schedule strategically. Schedule meetings between 9 AM and 6 PM when trains run frequently. Group meetings by area - Marunouchi for finance, Shibuya for tech, Roppongi for international companies. Allow 45-60 minutes between meetings in different areas.
Set up transportation. Get a 7-day JR Pass ($280) if staying more than 4 days. Download Google Translate with camera function and Hyperdia for train schedules. Get a pocket wifi device or international roaming plan.
Prepare for business customs. Bring plenty of business cards - Japanese exchange them formally with both hands. Schedule dinner meetings for relationship building. Download Line app as many Japanese businesses use it for quick communication.
Handle practical necessities. Book airport transfers in advance - Narita Express takes 60 minutes to central Tokyo. Set up 7-Eleven ATM access for cash (still essential for many businesses). Install IC card app for train payments.

Is it better to stay near Tokyo Station or Shinjuku?: Shinjuku for broader access to all business districts via multiple train lines. Tokyo Station only if most meetings are in Marunouchi financial district.
How much time should I allow between meetings?: 45-60 minutes if changing districts, 30 minutes within the same area. Tokyo trains are punctual but stations are huge and transfers take time.
Do I need cash for business in Tokyo?: Yes. Many taxis, small restaurants, and some business venues still prefer cash. Withdraw from 7-Eleven ATMs which accept foreign cards reliably.
When should I schedule meetings?: 9 AM to 6 PM on weekdays. Avoid late Friday afternoons. Consider dinner meetings for relationship building but confirm this fits your contacts' preferences.