How long do Japanese business meetings typically last?

Initial meetings often run 60-90 minutes as relationship-building is prioritized. Follow-up meetings may be shorter at 30-60 minutes. Always allow extra time and avoid back-to-back scheduling.

Do I need to speak Japanese for business?

English is commonly used in international business, but learning basic greetings shows respect. Many companies provide interpreters for important meetings. Download translation apps as backup.

What's the proper business card etiquette?

Present and receive cards with both hands. Read the card carefully before placing it respectfully on the table during meetings. Never write on someone's business card or put it in your back pocket.

Should I bring gifts for business partners?

Small gifts (omiyage) from your home country are appreciated but not required. Choose items that represent your region - local sweets, crafts, or branded items from your company work well.

How to Plan a Business Trip to Japan

Plan your business trip to Japan 2-3 months ahead to secure visas and meetings. Book accommodations near major business districts like Marunouchi or Shimbashi in Tokyo. Allow extra time for relationship-building meetings and formal protocols.

Get your visa sorted. Apply for a business visa 4-6 weeks before travel. You'll need an invitation letter from your Japanese business partner, company registration documents, and proof of financial support. Short-term business visitor visa allows 15-90 day stays.
Schedule meetings strategically. Book meetings between 10am-5pm Monday through Friday. Avoid Golden Week (late April-early May), Obon (mid-August), and New Year (late December-early January). Japanese companies often close during these periods.
Choose business-appropriate accommodation. Stay in business hotels near train stations in districts like Marunouchi, Ginza, or Shimbashi in Tokyo, or Umeda in Osaka. Book rooms with reliable wifi and business centers. Expect to pay $150-300 per night for business-grade hotels.
Plan your transportation. Get a 7-day JR Pass for $280 if traveling between cities. For Tokyo metro, buy IC cards (Suica/Pasmo) at the airport. Download Google Translate with camera function and Hyperdia for train schedules.
Prepare business materials. Bring business cards with Japanese translation on the back. Print presentation materials in advance. Pack a portable phone charger and universal adapter. Consider bringing small gifts (omiyage) from your home country.
Allow buffer time. Arrive 1-2 days before your first meeting to adjust to jet lag. Schedule no more than 2-3 meetings per day. Japanese business meetings often run longer than scheduled as relationship-building is prioritized.

How long do Japanese business meetings typically last?: Initial meetings often run 60-90 minutes as relationship-building is prioritized. Follow-up meetings may be shorter at 30-60 minutes. Always allow extra time and avoid back-to-back scheduling.
Do I need to speak Japanese for business?: English is commonly used in international business, but learning basic greetings shows respect. Many companies provide interpreters for important meetings. Download translation apps as backup.
What's the proper business card etiquette?: Present and receive cards with both hands. Read the card carefully before placing it respectfully on the table during meetings. Never write on someone's business card or put it in your back pocket.
Should I bring gifts for business partners?: Small gifts (omiyage) from your home country are appreciated but not required. Choose items that represent your region - local sweets, crafts, or branded items from your company work well.